Forming A Group

checklistIf you are interested in forming a regional quality group, the below steps are recommendations for getting started. The SVS PSO can aid with starting a region in your area, including identifying and recruiting interested institutions, providing information materials and product demonstrations, and helping organize initial meetings. If you would like help forming a regional group in your area, contact us for more information.

  1. Identify physicians in your area who are interested in discussing the potential for forming a quality improvement group. They should be in the geographic region that you envision to be appropriate for your group.
  2. Host an introductory meeting to discuss the rationale for forming a quality improvement group. Also at the first meeting, there should be discussion about how to sign up for the SVS PSO through M2S.
  3. Determine the size of your region in terms of numbers of sites and geographic size. When determining size, consider distance members would need to travel for a regional group meeting, the ideal number of centers so that all members have an opportunity to participate in discussions at regional meetings, etc.
  4. Invite others in the region to attend an organization meeting. Ideally each site would send a surgeon or other vascular clinician, a hospital quality officer, and potentially a data manager to the first meeting.
    1. At the initial meeting define the mission of the group, and to clearly focus this on regional quality improvement, with regional ownership and responsibility. Bylaws would be the next step after agreeing on a mission statement.
    2. It is important at this meeting to set appropriate expectations. It takes at least 6 months of data collection to begin to be able to look at data to derive potential quality projects. However, the group can initially focus on variation in process measures, such as variation in pre-op medication usage, like statin or ASA among different centers.
    3. It is also important to stress the potential for quality improvement and cost savings to participating hospitals.
    4. Finally, it is important to describe various options for collecting data, and to be sure that each site understands their responsibility in this regard.
  5. Designate a regional medical director, and some portion of a project manager, ideally housed in the same center for optimal communication, who will handle the administrative tasks of the group. Initially these tasks are small, but can grow as more data are entered and more work with the data is possible. For governance, an executive committee is needed. Finally, SVS PSO will invite each regional group that it certifies to designate a representative to the SVS PSO Governing Council, which will oversee any data sharing and use between regions.